These days, it is quite common for most people to use cloud drives on a daily basis. Whether you want to backup files for digital safety or you want to share multiple files with others, cloud drives can be a great option. And unlike a hard drive or flash drive, you can use a cloud drive at any location at any time. Since cloud drives are highly practical and handy, there are various cloud drives out there to pick from. One such great option for most people can be Dropbox. It is not only great for personal usage, but also for business usage.
Although, since multiple people can be using your Dropbox drive at once depending on your sharing settings, managing a large number of files and folders can be quite difficult. To overcome such file management issues, it is recommended to check your Dropbox logs. These Dropbox logs have each and every detail and entry for all your files and folders. Although, finding the Dropbox logs can be a bit difficult since they are not directly available. Thus, we are here with a complete guide on how you can check Dropbox logs along with all important and related details.
How can I Check Dropbox Logs?
To help you get started right away, here is a complete guide on how to check Dropbox logs. With these Dropbox logs, you can find all kinds of details and information regarding file edits, file deletion, file or folder creation, permission changes, shared files and folders changes, copy and move changes, and pretty much everything else. And depending on your requirements, you can use one of the following methods:
1. Check your Dropbox Event Logs
If you want to check events like file edits, file addition, file deletion, permission information, and others, then you can check all the various events of your Dropbox account as described here:
- Start by opening Dropbox on a computer and logging in with your account.
- Then, head over to dropbox.com/events to find a list of your Dropbox account events.
- With this list, you can find a complete list of Dropbox events along with their date and time.
- If you want, you can even use the date picker and other filtering options to further filter your results and find the Dropbox events that you were looking for.
2. Check your Dropbox Activity Log
Even though the Dropbox event logs can be the perfect way to find all the important and highly detailed information regarding any file changes in your account, it can be a little whelming for some. In that case, you may want something similar like the activity log option offered by Dropbox. You can access the same in your Dropbox account by following these steps:
- Similar to checking the event log, go and open Dropbox on your computer and log in with your desired account.
- Once that is done, you need to look for the Activity tab present in the bottom right corner of your home page.
- After opening the same, you will see a simple and brief activity log of your Dropbox account which is much easier to understand than the event log.
- However, you can only check the activity log of a given file or folder if you have the edit access for the same. It cannot be used to check the activity of view-only files or folders.
3. Check your Dropbox Connected Devices Logs
While both event log and activity log features of Dropbox are definitely quite handy and useful, both of them are only useful for checking information related to your files and folders. This can be an issue if you have shared your Dropbox account with others and want to check details regarding your Dropbox account. To be more specific, you may want to check the login activity of your Dropbox, see a list of connected devices, and other account management related information. In that case, you need to follow this guide step by step:
- To proceed, first open Dropbox and login with your account.
- Now, open the dropbox.com/account page and head over to the Security tab.
- Here, look for the Web Browser section which will show you to all the web browser based devices that accessed your Dropbox account.
- You can even click the “i” button next to each of these Dropbox accounts to easily check their further details.
- If you want to see the devices connected to your Dropbox account via the Dropbox app, you will need to scroll down and open the Devices section.
- Similar to the Web Browser section, you will find a list of all app based connected devices. You can also click on the “i” button on each device to check their detailed information.
- Last but not least, you can open the Connected Apps option to find information related to the third party apps that are currently connected to your Dropbox account.
- In case you see any unregonsided device in these lists, make sure to remove it for your Dropbox account safety.
What are the Benefits of a Dropbox Business Account?
Those of you who have been using Dropbox for quite some time may have heard about the Dropbox Business account in the past. When compared to the standard Dropbox individual account, the Dropbox business account offers quite a lot more. And while there is quite a lot that the Dropbox business account offers, here are some of its key features and benefits:
1. Dropbox Business Insights Dashboard
In case you’re running a business, then you will need a versatile cloud storage option which allows you to monitor everything. And this is exactly what the Insights Dashboard of the Dropbox business account offers. You can find and manage all details regarding your team members, pending invites, log of new team members, and much more. You can even also learn a few basic things about the usage analytics of your team and your Dropbox business account. If you already have a Dropbox business account and wish to check your Insights dashboard, simply follow these instructions:
- After logging in with your Dropbox business account details, go to the left sidebar menu.
- Then, click on the Admin Console option.
- After that, open the Insights option from the sidebar to find the Insights Dashboard in Dropbox business accounts.
2. Dropbox Team Activity
Since managing your team is quite important while running a business, Dropbox business offers even more tools for the same. You can simply use the Team Activity section in Dropbox business to check all information regarding your team members. By going through the following steps you can learn about all the actions performed by all your team members in your Dropbox business account:
- As described previously in the Insights Dashboard section, go to the Admin Console in Dropbox.
- Once you’re there, click on the Activity button and filter the activities according to the activity that you are looking for.
3. Dropbox Activity Logs & Reports
Because your Dropbox business account may get used by not only your but also other third party apps, you may also want to find the information related to that. To allow you to check the same, Dropbox offers the Activity Logs & Reports. Apart from managing third party apps, you can also learn about other devices accessing your Dropbox business account, and all profile related details of your team members. If you wish to access the Dropbox Activity Logs & Reports, carry out these steps in the Dropbox business account:
- You need to start by opening the Admin Console in Dropbox
- After that, go to the Activity Tab where you can find Activity Logs & Reports. If you wish, these activity logs can also be sorted depending on the logs you wish to find.
4. Dropbox Team Sharing Activity Reports
Last but not least, you may also want to check the structure of the files in your Dropbox account in terms of how they are shared with others. So if you want to check the sharing permission of files and folders, you can check the Team Sharing activity reports offered by Dropbox business accounts as shown here:
- Similar to other reports, you need to begin by opening Admin Console if you wish to check your Team Sharing activity reports.
- Once you’re in there, all you need to do is to check the Activity Page to find all Team Sharing related Activity Reports.
How can you Check the Type of Dropbox Account you have?
Those of you who are new to Dropbox might be wondering about the type of account that you have. For starters, you can find both Dropbox consumer or individual accounts as well as Dropbox business or team accounts. And as mentioned above, Dropbox business accounts offer many more features to the user.
1. Checking your Dropbox Plan Type
Now that you know that there are two different types of Dropbox accounts, you may also want to find out the one that you have. Thankfully, it is quite easy to check the type of Dropbox account that you have as given here:
- First, open Dropbox and sign in with your primary account.
- Now, click on your profile picture in the top right corner of the screen and select Settings.
- Once you’re inside settings, head over to the General Tab and open the Plan Tab.
- Here, you can find all the information regarding your Dropbox plan including the type of Dropbox account you currently have.
How can you Upgrade an Dropbox Individual Account to a Dropbox Business Account?
In case you are impressed by the various features and options offered by the Dropbox business accounts, you may also want the same for your Dropbox account. In that case, you should consider upgrading your Dropbox individual account to a Dropbox business account. And you should do the same for your own account as well as your team’s accounts
1. Guide to Upgrading to a Dropbox Business Account
Just like performing any other operation on Dropbox, upgrading your Dropbox Individual Account to a Dropbox Business account is quite easy which is given down below:
- To upgrade your own Dropbox individual account to Dropbox business account, you can simply visit the Dropbox Business website and follow the steps there.
- Once that is done, log in with your Dropbox business account and head over the Admin Console.
- Now, you can simply go to the Members page and click on Invite Members to add your whole team. This way, you will upgrade their Dropbox individual accounts to Dropbox business accounts.
How can you Downgrade a Dropbox Business Account to a Dropbox Consumer Account?
Those of you who are already using Dropbox business accounts for quite some time now may not need it anymore. In that case, you must be looking for a way to downgrade your personal or your team member’s Dropbox business account to a Dropbox personal account. And depending on your use case, you may find yourself in the following scenarios.
1. Guide to Converting a Dropbox Account of a Team Member
If one of your team members has left your business and not working with you, then you may want to convert their Dropbox business account to Dropbox individual account as given here:
- Inside the Admin Console of your Dropbox business account, find the Members page.
- Now, click on the Gear icon of the team member that you want to downgrade.
- Then, simply click on Delete member and select Convert to Individual Dropbox Basic to downgrade their account.
2. Guide to Converting a Dropbox Administrator to a Dropbox Individual Account while Keeping the Team
In case you want someone else to manage your Dropbox business account for you, then you may want to convert your own Dropbox business account to a Dropbox individual account without affecting the rest of the time as described in these steps:
- Before anything else, go to the Admin Console in Dropbox business account settings.
- After that, make sure to make someone else the Admin using their profile settings.
- Finally, you can change your own account’s settings to Dropbox individual from Dropbox business.
3. Guide to Converting a Dropbox Administrator to a Dropbox Individual Account while Downgrading the Team
However, if you are not going to use Dropbox business accounts at all for any reason, then it is advised to downgrade your team’s as well as your own Dropbox business account to the Dropbox individual account by following this guide:
- Within the Admin Console of your Dropbox Business account, look for the Billing option.
- Here, select Cancel and give any reason for your cancellation.
- Then, scroll down and click on Complete Cancellation which will then cancel your Dropbox business account subscription.
- Doing so will downgrade your whole team to the Dropbox individual account.
By now, we have covered up pretty much each and every detail regarding checking dropbox logs. And whether you are an individual or a business owner, we have explained all the details about how to check Dropbox logs up above. No matter what kind of Dropbox logs you want to check, you can find the details for the same up above. More importantly, we have also given more information regarding Dropbox business account including its features and account upgradation details. In case you have any questions or doubts regarding any of these details, feel free to leave your thoughts and questions in the comments section down below.